Did you realize that many people email accounts in this World are hacked every year? Consider what it would be like if your personal or business Gmail account was likewise compromised. That is not a pleasant concept…
Our goal with Gmail Security has always been to help businesses transform the way they work by providing a suite of cloud-based collaboration and productivity software.
Follow these steps to secure your Gmail Account
Follow these seven steps to ensure that your Gmail security is top-notch and you are no longer vulnerable to hacking.
Toward improved Gmail security: Enable Two-Step Verification
Google’s worry about account theft led to the implementation of a security mechanism known as 2-Step Verification. Gmail’s two-step verification adds an extra layer of protection. When you want to access your account, a code will be delivered to your phone, making it impossible for someone else to guess your password.
It’s worth noting that you’ll need a mobile phone to use this feature. If you lose your phone, you can access your account by creating printable backup codes and a backup phone number. For applications that do not require a verification code, you can also establish an application-specific password.
It may sound inconvenient at first, and it most likely will be the first few times, but it is without a doubt the greatest approach to have flawless Gmail security and avoid having your Gmail account hijacked.
If your team utilizes a group email address like [email protected], [email protected], or [email protected], various team members must be able to access it. Sharing a single password is not the most secure solution. Instead, it is best to set up shared inboxes for your group email addresses.
Shared Inboxes enable you to invite relevant team members and allow them to manage group emails directly from their separate inboxes. The finest market solutions also allow you to assign emails to specific team members, adjust the status of a conversation, and add tags for further information.
Another advantage of using a shared inbox is that your team will no longer have to deal with duplicate and clashing responses. If teammates are viewing an email, they will see each other’s avatars, and the red ellipsis will pulse in real-time if they are replying.
Restrict access to third-party apps
Over time, you may have used your Google credentials to sign up for a website or install third-party extensions/apps. Some of them may one day jeopardize your PVA Gmails. To reduce dangers, it is best to always remove access to programs you no longer use.
To withdraw access to anything you don’t want to keep, go to your Google account’s permissions page. Make careful to repeat this step on a regular basis, e.g., once a quarter.
Look for any unusual activities
If Google detects unusual behavior in your account, it will notify you. Sign-ins could be arriving from an unexpected location or device. You should also manually verify your account at least once a month to confirm that there has been no unusual activity.
- To review your account, click the ‘Details’ link in the footer of your mailbox on the right.
- If you see any strange activity, try to remember why it is unusual.
- If you can’t remember the activity and aren’t sure why it exists, your best bet is to reset your password right away and set up 2-factor authentication.
Examine your account filters for email forwarding
It is critical that you check your account for any active filters that may be sending your email to a third-party email address. This test is straightforward: Navigate to your Gmail Settings page and select the Filters tab.
Look for and eliminate any filters that you haven’t authorized or aren’t using. Furthermore, check the Forwarding and POP/IMAP tabs to ensure there are no unlawful forwarding addresses other than those you have permitted.
When transmitting sensitive information, be sure your emails are authenticated
When you receive an email, you may notice a small red padlock next to the email address of the sender. This signifies that the communication may be dangerous.
This red unlocked icon is associated with emails that have not been authenticated using Transport Layer Security (TLS) encryption. Don’t be concerned if you don’t comprehend how technology works.
You should be concerned only if you see this icon and the communication contains passwords or other sensitive information. If you want to continue exchanging conversations with this person, you must contact the sender of these insecure emails.
Email trackers can be detected and blocked
You may be unaware that many people and businesses nowadays track the emails they send. They may be able to tell when, where, and how many times you read their message if they have this information.
By installing extensions, you can detect and prevent such trackers. We advocate using our own tool for this because we know our code is clean and we never store or transfer your Gmail data.
By following the easy procedures outlined above, you can ensure that your Gmail inbox, as well as the inboxes of your coworkers, are secure. Always be on the lookout for Google warnings informing you that you need to install additional Gmail security in order to remain on top of any new potential flaws when it comes to e-security.